External Communications Policy

4.1 Approval Process for External Communications

Unless you are a Nominated Approver, you must not release, publish, submit or present an External Communication to any external party or express views, opinions or policy which may be attributed to have received written approval to do so from an Evolution Spokesperson.

The Evolution Spokespeople and/or Nominated Approvers may, from time to time, designate others to release, publish, submit, present and/or approve content in an External Communication and on such occasions must provide prior written approval of such designated authority.

4.2 Approval Process Exceptions

The Approval Process does not apply to general email correspondence, however any emails from an Evolution email address to an external party must be written as if they were going to end up in the public domain and must be in line with Evolution’s Values, Policies, Standards and Procedures, and reflect the agreed position taken by Evolution on the subject matter being communicated.

The Approval Process does not apply to “prescribed events” such as incidents or events nominated under State based legislation which must be notified to appropriate regulator(s) without delay; in such cases anyone in the site management structure may make such a notification.

The Approval Process does not apply to general conversations at networking events or workshops, however any comments made on behalf of or in relation to Evolution must be in line with Evolution’s Values, Policies, Standards and Procedures, and reflect the agreed position taken by Evolution on the subject matter being communicated.

4.3 Investor Relations

All investor enquiries must be directed to the General Manager Investor Relations. In the event the General Manager Investor Relations is not contactable or is unavailable, the General Manager Communications and Corporate Affairs must be contacted to determine an appropriate course of action.

4.4 Media Relations

All media enquiries must be directed to the General Manager Communications and Corporate Affairs with the exception of local media enquiries relating to community events, which are managed by the relevant Site General Manager or a person delegated by them. In the event the General Manager Communications and Corporate Affairs is not contactable or is unavailable, the General Manager Investor Relations or the Company’s nominated Media Contact must be contacted to determine an appropriate course of action.

If you have been expressly authorised to speak to local or regional media, you must not comment on Evolution’s financial performance or operating results.

4.5 Media and ASX Releases

All Australian Securities Exchange (ASX) releases and media releases must be approved by either the Board, the Executive Chair, the Chief Executive Officer or a person expressly authorised by them prior to being lodged or released externally, with reference to, and in compliance with, the Continuous Disclosure Policy where applicable. If Evolution’s associates or other third parties are involved or mentioned in a release, they should be made aware of the relevant parts of the release prior to publication.

4.6 Analyst Site Visits

Any materials to be used as presentations, handouts or fact sheets during an analyst site visit must be approved by the General Manager Investor Relations prior to release.

Site General Managers have the authority to speak to analysts on site visits about site specific matters provided such information is already in the public domain and may, from time to time, designate other Site Managers to speak.

4.7 Material Information

If you inadvertently disclose any Material Information to an external party, you must immediately notify the General Manager Investor Relations and the Company Secretary, who will proceed with the matter as if it were a notification under the Continuous Disclosure Procedure.

4.8 Crisis Communication Plans

In the event that a site crisis situation arises, Evolution has a Crisis Management Plan which apply at all sites and include a Crisis Communication Plan. The Crisis Communication Plan must be followed in the event of a crisis. If the Chief Executive Officer is unavailable, the Corporate Crisis Management Team, as defined in the Crisis Response Plan, is authorised to make a holding statement to the media.

You must not release any information, including photographs or videos, of a site crisis situation unless an Evolution Spokesperson has provided written authorisation for you to do so.