External Communications Policy

1. PURPOSE

The aim of this policy is to:

    1) Ensure that Evolution Mining’s employees, contractors and service providers are clear on the content
    restrictions and approval process required prior to the release to an external party or parties of any Evolution
    branded communication or communication which may be attributed to Evolution

    2) Ensure that all external messaging and communication complies with Evolution’s Confidentiality,
    Continuous Disclosure and Securities Trading policies and with the stringent reporting and continuous
    disclosure requirements in relation to material information Evolution is bound by as a listed company on the
    Australian Securities Exchange (ASX). Penalties in relation to breaches of these ASX requirements are
    significant

    3) Minimise the risk of a regulatory breach, adverse publicity, damage to Evolution’s reputation or damage to
    stakeholder relationships by ensuring all external messaging and communication is in line with Evolution’s
    Values, Policies and Principles, and reflects the agreed position taken by Evolution on the subject matter
     being communicated

    4) Establish the protocol for handling media enquiries and for providing Evolution related information to
    external parties

2. SCOPE

2.1    This policy applies to:

    a) All Evolution employees, contractors and service providers (“you”)
    b) Any written or verbal communication to an external audience on behalf of or in relation to Evolution,
    including but not limited to: shareholders, investors, any form of media, analysts, industry representatives,
    Government representatives, statutory and regulatory bodies, community stakeholders, unions, industrial
    tribunals or external participants at networking events or workshops
    c) All forms of formal and informal Evolution branded communications intended for an external audience or
    that has a reasonable chance of ending up in the public domain, including but not limited to: Evolution
    publications, advertisements, advertorials, newsletters, videos, reports, submissions to Government or
    regulatory bodies, general communications, emails, speeches or presentations

2.2 Evolution has a separate Social Media Policy which sets out your obligations in relation to the use of social media. The Social Media Policy applies in conjunction with this policy.

3. DEFINITIONS

Evolution Spokesperson: The Executive Chairman, the General Manager Investor Relations and the Company Secretary (together, Spokespeople).

External Communication: All communications intended for an external party, or that have a reasonable chance of ending up with an external party, as detailed in Clauses 2.1(b) and 2.1(c) of this policy.

Material Information: Information is material if that information would, or would be likely to, influence persons who commonly invest in securities in deciding whether to acquire or dispose of Evolution’s securities. Material Information has the same meaning as the information for which the continuous disclosure obligations under the ASX Listing Rules applies.

Nominated Approver: Identified roles for which the incumbent is authorised to approve specific content in External Communications that falls within their subject matter expertise, as detailed in Clause 4.2.2 of the External Communication Procedure.

4. policy

Approval Process for External Communications

4.1  Unless you are a Nominated Approver, you must not release, publish, submit or present an External Communication to any external party or express views, opinions or policy which may be attributed to Evolution unless you have received written approval to do so from an Evolution Spokesperson.

4.2  The Evolution Spokespeople and/or Nominated Approvers may, from time to time, designate others to release, publish, submit, present and/or approve content in an External Communication and on such occasions must provide prior written approval of such designated authority.

Approval Process Exceptions
4.3  The Approval Process does not apply to general email correspondence, however any emails from an Evolution email address to an external party must be written as if they were going to end up in the public domain and must be in line with Evolution’s Values, Policies and Principles, and reflect the agreed position taken by Evolution on the subject matter being communicated.

4.4  The Approval Process does not apply to “prescribed events” such as incidents or events nominated under State based legislation which must be notified to appropriate regulator(s) without delay; in such cases anyone in the site management structure may make such notification.

4.5 The Approval Process does not apply to general conversations at networking events or workshops, however any comments made on behalf of or in relation to Evolution must be in line with Evolution’s Values, Policies and Principles, and reflect the agreed position taken by Evolution on the subject matter being communicated.

Investor and Media Relations

4.6 All investor enquiries and media enquiries, other than local or regional media, must be directed to the Executive Chairman or a person expressly authorised by the Executive Chairman. In the event that the Executive Chairman is not contactable or is unavailable, an Evolution Spokesperson or the General Manager Investor Relations must be contacted to determine an appropriate course of action.

4.7 All local or regional media enquiries, including local newspapers, local radio, community websites or local television must be directed to the Communications Manager or an alternative person expressly authorised by the Executive Chairman. In the event that the Communications Manager is not contactable or is unavailable, an Evolution Spokesperson must be contacted to determine an appropriate course of action.

4.8 If you have been expressly authorised to speak to local or regional media, you must not comment on Evolution’s financial or operating results or engage in discussion about Evolution with the investment community and you must immediately inform the Executive Chairman and/or Communications Manager of any intended contact with media.
Media and ASX Releases

4.9 All media releases and Australian Securities Exchange (ASX) releases must be approved by the Executive Chairman or a person expressly authorised by the Executive Chairman prior to being lodged or released externally, with reference to, and in compliance with the Continuous Disclosure Policy where applicable. If Evolution’s associates or other third parties are involved or mentioned in a release, they should be made aware of the relevant parts of the release prior to publication.

Analyst Site Visits

4.10 Any materials to be used as presentations, handouts or fact sheets during an analyst site visit must be approved by the Investor Relations department prior to release.

4.11 Site General Managers have the authority to speak to analysts on site visits about site specific matters provided such information is already in the public domain and may, from time to time, designate in writing other Site Managers to speak. The Site General Manager or their designated Manager is not permitted to comment on Evolution’s financial and operating results unless they are given the written authority to do so by an Evolution Spokesperson.

Material Information

4.12 If you inadvertently disclose any Material Information to an external party, you must immediately notify the General Manager Investor Relations and the Company Secretary, who will proceed with the matter as if it were a notification under the Continuous Disclosure Procedure.

Crisis Communication Plans

4.13 In the event that a site crisis situation arises, Evolution has a Crisis Management Plan which apply at all sites and include a Crisis Communication Plan. The Crisis Communication Plan must be followed in the event of a crisis. If the Executive Chairman is unavailable, the Corporate Crisis Management Team, as defined in the Crisis Response Plan, is authorised to make a holding statement to the media.

4.14 You must not release any information, including photographs or videos, of a site crisis situation unless an Evolution Spokesperson has provided written authorisation for you to do so.

5. EXTERNAL COMMUNICATIONS PROCEDURE

Detailed information about Nominated Approvers and Evolution’s approval process for the release of External Communications is set out in Evolution’s External Communications Procedure. The External Communications Procedure applies in conjunction with this policy.

External Communications Policy

EVN-COR-POL-001

Version Control:                   1.0

Issued:                                               14/10/2020

Review Date:                          14/10/2021

Owner:                                      Bryan O’Hara – General Manager Investor Relations

Approver:                                Jake Klein – Executive Chairman

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Disclaimer

Please note that you are now entering a website directly or indirectly maintained by a third party (the “External Site”) and that you do so at your own risk.

Evolution Mining LTD., (“EVN”) has no control over the External Site, any data or other content contained therein or any additional linked websites. The link to the External Site is provided for convenience purposes only.

By clicking “Accept” you acknowledge and agree that neither EVN nor third party provider Virtua Research, Inc. (“Virtua) is responsible, or accepts or assumes any responsibility or liability whatsoever for, the content, the data or the technical operation of the Linked Site. Further, by entering the External Site, you also acknowledge and agree that you completely and irrevocably waive any and all rights and claims against EVN and Virtua and further acknowledge and agree that in no event shall EVN or Virtua, its officers, employees, directors and agents be liable for any (i) indirect, consequential, incidental, special, compensatory or punitive damages, (ii) damages for loss of income, loss of business profits, business interruption, loss of data or business information, loss of or damage to property, (iii) claims of third parties, or (iv) other pecuniary loss, arising out of or related to this disclaimer or the External Site

By entering the External Site, you further acknowledge and agree that the disclaimer of warranties and limitations of liability set out in this disclaimer shall apply regardless of the causes, circumstances or form of action giving rise to the loss, damage, claim or liability, even if such loss, damage, claim or liability is based upon breach of contract (including, without limitation, a claim of fundamental breach or breach of a fundamental term), tort (including, without limitation, negligence), strict liability or any other legal or equitable theory, and even if EVN and Virtua are advised of the possibility of the loss, damage, claim or liability. The waiver and release specifically includes, without limitation, any and all rights and claims pertaining to the processing of personal data, including but not limited to any rights under any applicable data protection statute(s).

If in any jurisdiction, any part of this disclaimer is held to be unenforceable by a court of competent jurisdiction, such part of this disclaimer shall be restricted or eliminated to the minimum extent and the remaining disclaimer shall otherwise remain in full force and effect.

Please note the information presented is deemed representative at the time of its original release. Changes in historical information may occur due to adjustments in accounting and reporting standards & procedures.

Non-IFRS Information

In addition to disclosing results determined in accordance with IFRS, EVN may also disclose certain non-IFRS and pro forma non-IFRS results of operations, including certain ratios, operational and miscellaneous data, as well as net income, diluted earnings per share, operating expenses, and operating income that make certain adjustments or exclude certain charges and gains that are outlined in the schedules included in this website. Management believes that this non-IFRS and pro forma non-IFRS information provides investors with additional information to assess EVN operating performance by making certain adjustments or excluding costs or gains and assists investors in comparing our operating performance to prior periods. Management uses this non-IFRS and pro forma non-IFRS information, along with IFRS information, in evaluating its historical operating performance. EVN and Virtua also take no responsibility for third party pricing data provided for informational purposes and certain ratio results formulated from the provided third party pricing data.

The non-IFRS information is not prepared in accordance with IFRS and may not be comparable to non-IFRS information used by other companies. The non-IFRS information should not be viewed as a substitute for, or superior to, other data prepared in accordance with IFRS.